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Originally Posted by BizAnalyst
...easier to read the document if the info is repeated in each section. I agree it is easier, but don't think the difference is worth the additional maintenance burden.
Do others have tips on this?
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Rather than duplicate the information, I would recommend "including" it where ever it is required. If you are using Microsoft Word, you would copy the original text in the usual way, but instead of pasting the copied text, choose Paste Special and click on the Paste Link radio button. This creates an OLE link to the original text: any changes to the original should be reflected automatically in its copies.
If you cannot link directly to the original text, you can create a "master copy" of the text and link to that. When the original changes, you have to remember to update the "master copy" as well, but paste-linked copies of the "master copy" should update themselves.
You can make all this appear seamless but I would recommend that copies are clearly identified as such and include a reference to the original source.
Most modern software has a similar capability.